Rabu, 21 November 2012

Style of Business Letter


Full Block Style
Writting on full block style : business leeter usually located on flattened left as letter head, date, inside, address, subject, salutation, body of letter, complementary a close, signature or as a whole of format letter being in a position flattened left.

Description:
1    : Letterhead
2    : Date Of Preparation Of Letters
3    : Letter No.
4    : Attachment
5    : Case
6    : The Letter Addressed
7    : A Word Of Salutation
8a : Introduction Letter
8b : Explanation Letter
8c : The Cover Letter
9    : Greetings Closing
10 : Name Of Office
11 : Signature
12 : Names To Approach
13 : Copy


Block Style
When he was writing a business letter, for example, a letter a request for work you must pay attention to the format or style of letters and a typeface ( font ) used. The format of a business letter most frequently used is the block style. Applying this format all parts of a letter written flattened left with spaces between lines single / of a sentence and spaced duple inter-intercity alinea or paragraphs. The image on the latter part of this article is an example of a business letter with the format of the block.



Description:
1    : Letterhead
2    : Date Of Preparation Of Letters
3    : Letter No.
4    : Attachment
5    : Case
6    : The Letter Addressed
7    : A Word Of Salutation
8a : Introduction Letter
8b : Explanation Letter
8c : The Cover Letter
9    : Greetings Closing
10 : Name Of Office
11 : Signature
12 : Names To Approach
13 : Copy


Semi Block Style
Semi-blok fromat: in a format this text parallel left and all paragraphs in the letter is indented. Format shape on this letter on letter head, date, complementary a close, and signature being in a position flattened right. In the layout uneven right, but can dibilangg flattened middle. Other parts on a letter as inside address, subject, salutation, body of letter, and enclosure if terdapatnya attachment letter,Being flattened on the left.



Description:
1    : Letterhead
2    : Date Of Preparation Of Letters
3    : Letter No.
4    : Attachment
5    : Case
6    : The Letter Addressed
7    : A Word Of Salutation
8a : Introduction Letter
8b : Explanation Letter
8c : The Cover Letter
9    : Greetings Closing
10 : Name Of Office
11 : Signature
12 : Names To Approach

Indented Style

On the first line at the begining of each paragraph starts with a few spaces from the left side, the distance is usually 1 cm spacing. The writing inside the address and signature section is done identasi. The magnature of the identasi on each line is directly proportional to the order line. For example the first line does not do identasi, on the second row done identasi 0,5 cm, in the third line is also done identasi 1 cm, etc. On the first line of every paragraph begins a few spaces from the left side. Usually 1 cm spacing distance from the left border.





 The parts of the form letter Dent (Indented Style):
1    : Letterhead
2    : Date Of Preparation Of Letters
3    : Letter No.
4    : Appendix / Page
5    :  It / Attachments
6    : The Letter Addressed
7    : A Word Of Salutation
8a  : Introduction Letter
8b  : Explanation Letter
8c  : The Cover Letter
9    : Greetings Closing
10  : Name Of Office
11  : Signature
12  : Names To Approach


Simplified Style
Simple shapes (Simplified Style) is a form letter that is almost similar to the shape Straight Full but only without any greeting and closing greeting. Usually this letter goes to the people who were working at the company. Sometimes the simple form of letter writing is very simple without regard neatness and regularity. 



The parts of a letter from Simple Forms (Simplified Style):
1    : Letterhead
2    : Date Of Preparation Of Letters
3    : Letter No.
4    : Attachment
5    : Case
6    : The Letter Addressed
7    : A Word Of Salutation
8a : Introduction Letter
8b : Explanation Letter
8c : The Cover Letter
9    : Greetings Closing
10 : Name Of Office
11 : Signature
12 : Names To Approach
13  : Copy
14  : Attachment Page Letter / Initials

Hanging Style
Hanging Style is the Format paragrafnya hang, or leaning more to the left. the form of this letter on letter head, date, complementary close and signature are in the position of the Middle letters. The other part on letters such as the inside address, salutation, body, subject of letter are in the position of left-align. at the beginning of the paragraph, paragraphs hanging is not spaced.



Portions of the letter forms hang Alinea (Hanging Style):
1    : Letterhead
2    : Date Of Preparation Of Letters
3    : Letter No.
4    : Appendix / Page
5    :  It / Attachments
6    : The Letter Addressed
7    : A Word Of Salutation
8a  : Introduction Letter
8b  : Explanation Letter
8c  : The Cover Letter
9    : Greetings Closing
10  : Name Of Office
11  : Signature
12  : Names To Approach

Selasa, 06 November 2012

Busines of Letter

1.      Letterhead
Letterhead is located at the top of the letter. Contains information about the company, such as Company Name, Address, Phone Number, and Website Letterhead located at the very top of a letter.

2.      Date
Date contains the date, month and year of the letter was made. The form at of writing the date on the letter may be positioned on the left or right of a letter. In writing the date on the letter there are several versions, namely British Style and American Style
·        British Style, literary forms beginning with the day, month, and year as well as the writing of the date that we use, for example 27 Agust 2012
·        American Style, the form of writing dates in this format begins with the month, day, year as above sample letter is Agust 27, 2012
3.    Inside Address
Inside address contains the name and address of the destination,located at the top left of a letter after the date
  
4.      Reference
Reference aimed at Archivingor Document at ionindicating the letters sent and letters received.
The format of writing a reference to the respondents was :' MY REF: BKD/M3'.
If you want to add the reference of the sender, the format is written: MY REF: PRIV/08/21' or 'COMP REF: PRIV/08/21’.Reference is placed in the center of the top of the letter, below the inside address
5.     Salutation
Salutation is agreeting to begin writing a letter.
To write greeting usually includes the word "Dear" after the name of the destination
·        In the British style, is only permitted to usepunctuationcomma (,).
Example: Dear Mr Asep Sudasep,
·        In theAmerican style, using only punctuationcolon (:).
Example: Dear Mr. Adjat Sudrajat:
Salutation is placed on the left position of a letter under reference

Subject
Is a line that is not required to be used and to placement of subjects divided into two placements, namely :

·        British Style
subject was placed under Salutation (between Salutation with Body Of Letter)
·        American Style
subject placed on the Salutation

7.  Body Of Letter
This section describes the contents of the letter in the form of discussion of the intent and purpose of this letter is made. To write the contents of this letter should be written clearly using appropriate language so that the language can be unders tood by the recipient

8.    Complimentary Close
A complimentary close, also known as a complimentary closing, is the term prior to your signature in an email message or letter. A complimentary close shows your respect and appreciation for the person who is considering the request in your letter.
·        British style :       
Yours  Sincerely, With appreciation,With gratitude,Yours truly,Yours sincerely,Yours respectfully,Yours cordially

·        American style :
Sincerely yours,Best regards, Best wishes, I remain faithfully yours.
  
9.     Signature
The signed name of the writer.  Formal or business letters include the full name of the writer printed below the signed name and most often include the writer’s title and/or professional designations.

10.    The Writer's Designation
Is writing titles authors intend to find out that the writer is the person authorized to submit the letter.
In addition to the parts of the letter above, there are also other parts of the letter are included into the Business English Letter writing format such as postscript (PS), Carbon copy notation (CC), and Enclosure

11.   Enclosure
Writing Enclosure or attachments to help author sorrecipients to identify and examine the completeness ofthe included attachments.
If the attachments are incomplete or not in accordance with written, easy to control,
Enclosure written on the bottom left of the letter. Here is an example of writing in a letteren closure
12.   Postscript (Ps)
A postscript, abbreviated PS or P.S., is writing added after the main body of a letter (or other body of writing)  Postscript may be a sentence, a paragraph, or occasionally many paragraphs added to, often hastily and incidentally, after the signature of a letter.

13.    Carbon Copy
These initials are followed by a name or column of names, indicating those people to whom a copy of the letter is being sent to.

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